Whether it’s your first event or your fiftieth, this guide will help you pack for a safe, immersive, and fun Volaire experience.

Every player must bring the following:

• Government-issued ID – You must be at least 18 years old to attend.
• Signed Waiver – All players must sign the event waiver at check-in.
• Appropriate Footwear – Sturdy, close-toed shoes or boots are required at all times.
• Phys-Reps for Skills – If your character uses weapons, spell packets, potions, or tools, you must bring a physical representation for each (see below).
• Costume – You must be in genre-appropriate costume that fits your character’s race and class.
• Tent or Sleeping Gear – If camping, you must bring your own sleeping setup.
• Food and Water – You are responsible for your own meals and hydration during the event.

Volaire uses a phys-rep (physical representation) system for all items used in play. This includes:

• Weapons – Must be approved boffer weapons that pass a safety check.
• Spell Packets – Soft packets filled with birdseed or foam for spellcasting.
• Armor – Represented by actual armor or appropriate costume that matches armor tags.
• Potions and Scrolls – Must be phys-repped with labeled vials or scroll props.
• Tools or Roleplay Items – Lockpicks, alchemy kits, holy symbols, etc., must have appropriate reps.

If you're unsure whether something is acceptable, bring it to Logistics for approval before game starts.

Costume should reflect your race and class, and be appropriate to a high-fantasy medieval setting.

Tips:

• Avoid zippers, modern fabrics, logos, or visible electronics
• Layers are ideal—Volaire can be cold or rainy at night
• Consider weatherproof cloaks, gloves, or thermals beneath your garb

See also: Costuming Guidelines

Most events run from Friday evening through Sunday morning.

Recommended overnight supplies:

• Tent and sleeping bag or bedding
• Pillow and extra blankets
• Flashlight or lantern (in-world appropriate if possible)
• Extra clothes and socks
• Toiletries and hand sanitizer
• Bug spray and sunscreen

Always prepare for rain, cold nights, or muddy terrain.

Volaire does not provide meals unless specifically stated for a given event.

Bring:

• Enough food for all meals (Friday night through Sunday morning)
• Snacks that won’t spoil in the heat or cold
• At least one gallon of drinking water per day
• Reusable dishes, utensils, and a camp stove if needed

• Notebook and pencil for taking notes or spells
• Extra spell packets
• Tape, glue, or repair supplies
• Safety pins and sewing kit
• Copies of your character sheet
• IC-safe pouch or bag for in-game items

Do not bring:

• Real weapons (steel blades, guns, etc.)
• Alcohol or illegal substances
• Pets
• Modern tents or gear that detracts from immersion (unless cleared for medical needs)

1. [ ] ID and signed waiver
2. [ ] Costume and footwear
3. [ ] Sleeping gear and shelter
4. [ ] Food and water
5. [ ] Skill phys-reps (weapons, packets, potions, etc.)
6. [ ] Approved character sheet
7. [ ] Weather-appropriate clothing
8. [ ] Sense of adventure

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